Time Auditing

How to use the time auditing screen in Ruddr to review time entries and apply bulk updates or deletions across workspace members.

To audit time entries in Ruddr, simply click on the Auditing sub-menu item (Figure 1) in the Time area in the nav bar. All workspace members can get to the time auditing screen (Figure 2) to manage their own time entries. Depending on their assigned security role, members may also be able to view and administer time entries of other workspace members.

Figure 1 - Select Auditing to Administer Time Entries

Figure 2 - Administer Multiple Time Entries from the Time Auditing Screen

If the member’s security role has View time and expenses permissions, the member will be able to view all time entries within the workspace for the members for which they have those permissions. If the member’s security role has Administer time and expenses permissions, the member will be able to edit or delete any time entries in the workspace for the member for which they have those permissions, unless those entries are on a published invoice in which case they will appear locked.

For more information regarding View / Administer time and expense permissions, view the Security Roles article in the Ruddr Help Center.

When the member is designated as a time off approver, the member will be able to view time off entries where the member is set as the approver. If the time off entry is not locked, the member will also be able to make edits. For more information, see the time entry locking article.

Bulk updates

To complete bulk updates for time entries, you will utilize the check boxes on the far left (Figure 3).

Figure 3 - Select Multiple Time Entries to Update

Once you select multiple time entries, you will see a Bulk Actions button (Figure 4) in the bottom right of the screen. Once you select the Bulk Actions button you will see what actions you can take.

Once you bulk delete, those items are permanently deleted.

Figure 4 - Choose the Bulk Action to Take on Multiple Time Entries

You will be able to select what value you would like to set on the selected items. (Figure 5)

Figure 5 - Select the Value to Apply by Bulk Edit

Once you complete your bulk update, you will receive a confirmation of your changes. (Figure 6)

Figure 6 - Confirmation of Bulk Updates

There will be times where locked time entries are presented on the Auditing screen. This lock will prevent you from applying bulk updates for these items. (Figure 7) In these cases, you will see a lock icon next to the check box. Once you hover over the lock, it will give you a description of why that time entry was locked. For more on this, please refer to the Ruddr Help Center article Time Entry Locking.

Figure 7 - A Padlock Icon Indicates a Locked Time Entry